Home › Department scheduling
Your department already has a scheduling app
PlanIt, TeleStaff, InTime, a spreadsheet the sergeant emails out — most agencies run something. None of it is what this is. The agency system holds the roster. Your own police shift calendar holds everything the roster does not.
What the agency system is for
It is a workforce tool, and a good one. Departments use it to build the rotation, hold minimum staffing, run the shift bid, approve time off, post open shifts and route trades through the chain of command. When the schedule changes, everybody sees it at once instead of finding out at briefing.
Officers get a login and a read of the roster, with the ability to put in for time off, submit hours and pick up open shifts. That is the job it is built to do, and none of it is something a personal calendar should be trying to replace.
The thing worth noticing
That app belongs to the department. PlanIt's own listing says it plainly: an account provided by your employer or volunteer agency is required to use it. No account, no schedule.
Which means it holds what the department needs to know, and nothing you need to know that the department does not. It has no place for the detail you worked on Saturday, what it paid, whether the cheque arrived, the gate code at the yard, or your daughter's recital on Thursday.
And when you transfer, resign or retire, the login stops working. Everything in it was always theirs.
| Your department's system | and | Your own calendarBlueShifts |
|---|---|---|
| Who it belongs to | ||
| Your agency | Provided by | You |
| An account issued by your employer | Account needed | None |
| Access ends with the job | If you transfer or retire | The record stays with you |
| What it holds | ||
| Yes | The roster your agency built | You enter your own rotation |
| Yes | Time-off requests and approvals | No |
| Yes | Shift bids and open shifts | No |
| Yes | Shift trades through the chain | Trades go on your calendar once agreed |
| Yes | Minimum staffing and agency rules | No |
| What it does not hold | ||
| No | Paid duty jobs and who still owes you | Yes |
| No | Pay and kilometres per job | Yes |
| No | Your own categories and personal appointments | Yes |
| No | Court, jail and hospital addresses, gate codes | Yes |
| No | Your family's view of when you work | Yes, without your pay |
The right-hand column is BlueShifts. It is not connected to your department's system and does not replace it — it holds the half the roster was never meant to carry.
The roster is the agency's. This is the half of the week the roster never carried.
What officers actually do
Read the roster in the agency app. Keep the real week in their own.
The department system tells you which days you are down to work. Your own calendar is where the rest of it lives — the paid duty jobs, the court dates, the hours and the money, the things you would want a record of if there were ever a dispute about what you worked or what you were paid.
They do not conflict. One is the roster; the other is your life around it.
Getting your rotation in
Once the bid is posted and you know your pattern, you set it up once. Pick the rotation, tell BlueShifts the day it starts, and it fills the calendar in — as far ahead as you want to look, and backward over the months you have already worked. If your agency runs something unusual, you can build the pattern yourself.
Most patterns already have a page here: Panama, Pitman, 4 on 4 off, 5-2 5-3, 4/10 and sixteen more.
Nothing is connected
BlueShifts does not log into your department's system and could not if it wanted to. There is no integration, no credentials, no data passing between them. You read one and you keep the other, and what you keep stays on your phone.
Where this came from
What is described here about department scheduling systems comes from their own published material — PlanIt's app store listing and UKG's description of TeleStaff. Agencies configure these systems differently, so what yours does may vary. Nothing on this page is a criticism of them; they are built for a different job.
Designed by a working police officer
Your rotation, your paid duty work, one calendar — and no account needed.
Scan to install — or hold it up for the officer next to you.
